Expo Hall Location

Palmer Events Center

900 Barton Springs Road
Austin, Texas 78704

Show Schedule

TUESDAY
1:00 PM – 6:00 PM Pre-Registration (Embassy Suites Lobby)
6:00 PM – 8:00 PM VIP Reception (Embassy Suites)

WEDNESDAY
8:00 – 6:30 PM Registration Open
8:30 AM – 6:30 PM Expo Open
9:00 AM – 5:00 PM – Stages Live
4:30 PM – 6:30 PM Expo Block Party
4:30 PM – 6:30 PM Hiring Mixer

THURSDAY
8:00 AM – 4:00PM Registration Open
8:30 AM – 4:00 PM Expo Open
9:00 AM – 4:00PM – Stages Live

Booth Setup

  • 10′ x 10′

    All 10′ x 10′ expo booths will be equipped with a 6′ exhibitor table, 1 tablecloth, 2 chairs, general wifi, and 400 Watts / 4 Amps of power.

  • 20′ x 10′ booth

    All 20′ x 10′ expo booths will be equipped with 2 6′ exhibitor tables, 2 tablecloths, 4 chairs, general wifi, and 400 Watts / 4 Amps of power.

  • 20′ x 20′ booth

    All 20′ x 20′ expo booths will be equipped with 2 6′ exhibitor tables, 2 tablecloths, 4 chairs, general wifi, and 400 Watts / 4 Amps of power.

EXHIBITOR CHECKLIST

  • Order booth extras from Rossi Expositions
  • Furniture (tables, chairs, stools, other seating options)
  • Signage
  • Booth Cleaning Services
  • Carpeting
  • Display Labor
  • Freight Handling – advance shipments, show site shipments, etc.
  • Printed materials (banners, hard wall panels)
  • Turn key booth options
  • AV Equipment
  • Rigging
  • Additional Power
  • Order dedicated Wi-Fi
  • Sign up with Boomset for lead scanning services
  • Submit Certificate of Insurance
  • Order drinks and appetizers for Expo Block Party
  • Order lunch for booth staff team
  • Book hotel rooms for team through API World Room Block
  • Submit booth team names for Exhibitor Passes via the form link in your sponsor portal
  • Register colleagues for Sponsor Pro Passes by using the comp code link in your sponsor portal
  • Upload Digital Swag Bag Item/ Offer via Invite Link
  • Register for VIP Reception Pass via link in sponsor portal
  • Review the full conference schedule and all important dates
  • Review load-in, shipping and parking instructions in detail
  • Review FAQ Document
  • If applicable, complete the Exhibitor Appointed Contractor Work Authorization Form
  • Submit Payment Details Form

Important Dates

October 1:

  • Advanced Freight Receiving Opens for Exhibitor Booth Materials (Rossi Expositions)

October 15:

  • Complete Sponsor Information Form (link in sponsor portal)

October 23:

  • Order dedicated internet (Palmer Event Center Portal)
  • Additional Electrical
  • F&B (DevNetwork)
  • Lunch for booth lunch for booth team (DevNetwork)
  • Payment details order form due (DevNetwork)
  • Lead retrieval service (DevNetwork)
  • Certificate of Insurance (DevNetwork)
  • Room Block Closes on the October 16th.
October 29:

  • Advanced Pricing Deadline for Exhibitor Extras (Rossi Expositions)Furniture (tables, chairs, stools, other seating options)
  • Signage
  • Booth Cleaning Services
  • Carpeting
  • Display Labor
  • Freight Handling – advance shipments, show site shipments, etc.
  • Printed materials (banners, hard wall panels)
  • Turn key booth options
  • AV Equipment
  • Upload Digital Swag Bag item / offer

October 31:

  • Advanced Freight Receiving Deadline for Exhibitor Booth Materials (to Rossi Expositions)
  • Digital Bag Inserts Uploaded to Link.