Exhibitor Resources

Venue

CONFERENCE LOCATION

Palmer Events Center

900 Barton Springs Road
Austin, Texas 78704

Link to Google Maps

Show Schedule

TUESDAY, NOV 5, 2019

1:00 PM – 6:00 PM Pre-Registration (Embassy Suites Lobby)
6:00 PM – 8:00 PM VIP Reception (Embassy Suites)

WEDNESDAY, NOV 6, 2019

8:00 AM – 6:30 PM Registration Open
8:30 AM – 6:30 PM Expo Open
9:00 AM – 5:00 PM – Stages Live
4:30 PM – 6:30 PM Expo Block Party
4:30 PM – 6:30 PM Hiring Mixer

THURSDAY, NOV 7, 2019

8:00 AM – 4:00 PM Registration Open
8:30 AM – 4:00 PM Expo Open
9:00 AM – 4:00 PM – Stages Live

EXHIBITOR MOVE-IN HOURS

TUESDAY, November 5, 2019
12:00 PM – 5:00 PM – Docks Open
5:00 PM – 7:00 PM – Exhibitor Set-Up Hours (Docks are Closed)

WEDNESDAY, November 6, 2019
7:00 AM – 8:00 AM – Docks Closed – Final Touches ONLY

EXHIBITOR MOVE-OUT HOURS

THURSDAY, November 7, 2019
4:00 PM – 8:00 PM

Booth Setup

5′ x 10′ booth

All 5′ x 10′ expo booths will be equipped (1) 6′ table, (1) black linen, general wifi, 2 amps of power, 8′ high black back drape and 3′ side rail drape.

10′ x 10′ booth

All 10′ x 10′ expo booths will be equipped with (1) 6′ exhibitor table, (1) tablecloth, (2) chairs, general wifi, and 4 amps of power.

20′ x 10′ booth

All 20′ x 10′ expo booths will be equipped with (2) 6′ exhibitor tables, (2) tablecloths, (4) chairs, general wifi, and 8 amps of power.

20′ x 20′ booth

All 20′ x 20′ expo booths will be equipped with (2) 6′ exhibitor tables, (2) tablecloths, (4) chairs, general wifi, and 16 amps of power.

Exhibitor Checklist

Important Dates

September 30:

  • Advanced Freight Receiving Opens for Exhibitor Booth Materials (Rossi Expositions)
October 11:

  • Complete Sponsor Information Form (link in sponsor portal)
October 14:

  • Room block Closes at the Embassy Suites by Hilton Austin Downtown Town Lake
October 22:

  • Order dedicated internet (Palmer Event Center Portal)
  • Additional Electrical
  • F&B (DevNetwork)
  • Lunch for booth lunch for booth team (DevNetwork)
  • Payment details order form due (DevNetwork)
  • Lead retrieval service (DevNetwork)
  • Certificate of Insurance (DevNetwork)
October 28:

  • Advanced Pricing Deadline for Exhibitor Extras (Rossi Expositions)Furniture (tables, chairs, stools, other seating options)
September 25:

  • Signage
  • Booth Cleaning Services
  • Carpeting
  • Display Labor
  • Freight Handling – advance shipments, show site shipments, etc.
  • Printed materials (banners, hard wall panels)
  • Turn key booth options
  • AV Equipment
  • Upload Digital Swag Bag item/offer
October 30:

  • Advanced Freight Receiving Deadline for Exhibitor Booth Materials (to Rossi Expositions)