Venue
CONFERENCE LOCATION
Show Schedule
TUESDAY, NOV 5, 2019
1:00 PM – 6:00 PM Pre-Registration (Embassy Suites Lobby)
6:00 PM – 8:00 PM VIP Reception (Embassy Suites)
WEDNESDAY, NOV 6, 2019
8:00 AM – 6:30 PM Registration Open
8:30 AM – 6:30 PM Expo Open
9:00 AM – 5:00 PM – Stages Live
4:30 PM – 6:30 PM Expo Block Party
4:30 PM – 6:30 PM Hiring Mixer
THURSDAY, NOV 7, 2019
8:00 AM – 4:00 PM Registration Open
8:30 AM – 4:00 PM Expo Open
9:00 AM – 4:00 PM – Stages Live
EXHIBITOR MOVE-IN HOURS
TUESDAY, November 5, 2019
12:00 PM – 5:00 PM – Docks Open
5:00 PM – 7:00 PM – Exhibitor Set-Up Hours (Docks are Closed)
WEDNESDAY, November 6, 2019
7:00 AM – 8:00 AM – Docks Closed – Final Touches ONLY
EXHIBITOR MOVE-OUT HOURS
THURSDAY, November 7, 2019
4:00 PM – 8:00 PM
Booth Setup
5′ x 10′ booth
All 5′ x 10′ expo booths will be equipped (1) 6′ table, (1) black linen, general wifi, 2 amps of power, 8′ high black back drape and 3′ side rail drape.
10′ x 10′ booth
All 10′ x 10′ expo booths will be equipped with (1) 6′ exhibitor table, (1) tablecloth, (2) chairs, general wifi, and 4 amps of power.
20′ x 10′ booth
All 20′ x 10′ expo booths will be equipped with (2) 6′ exhibitor tables, (2) tablecloths, (4) chairs, general wifi, and 8 amps of power.
20′ x 20′ booth
All 20′ x 20′ expo booths will be equipped with (2) 6′ exhibitor tables, (2) tablecloths, (4) chairs, general wifi, and 16 amps of power.
Exhibitor Checklist
* For more information on the below detail, visit your samepage.io sponsor portal
Order booth extras from Rossi Expositions
- Furniture (tables, chairs, stools, other
seating options) - Signage
- Booth Cleaning Services
- Carpeting
- Display Labor
- Freight Handling – advance shipments,
show site shipments, etc. - Printed materials (banners, hard wall
panels) - Turn key booth options
- AV Equipment
- Rigging
- Additional Power
Order additional Internet from Austin Convention Center
- Sign up with Boomset for lead scanning services
- Submit Certificate of Insurance
- Order Food and Beverage for the Expo Block Party
- Pre-order lunch for your booth staff team
- Book hotel rooms for team through DeveloperWeek Austin Room Block
- Register colleagues for Exhibitor Passes via the form link in your sponsor portal
- Register colleagues for Sponsor Pro Passes by using the comp code link in your sponsor portal
- Upload Digital Swag Bag Item/ Offer via Invite Link
- Register for VIP Reception Pass via link in sponsor portal
- Review the full conference schedule and all important dates
- Review load-in, shipping and parking instructions in detail
- Complete Exhibitor-Appointed Contractor Work Authorization Form
- Submit Payment Details Form
Important Dates
September 30:
- Advanced Freight Receiving Opens for Exhibitor Booth Materials (Rossi Expositions)
October 11:
- Complete Sponsor Information Form (link in sponsor portal)
October 14:
- Room block Closes at the Embassy Suites by Hilton Austin Downtown Town Lake
October 22:
- Order dedicated internet (Palmer Event Center Portal)
- Additional Electrical
- F&B (DevNetwork)
- Lunch for booth lunch for booth team (DevNetwork)
- Payment details order form due (DevNetwork)
- Lead retrieval service (DevNetwork)
- Certificate of Insurance (DevNetwork)
October 28:
- Advanced Pricing Deadline for Exhibitor Extras (Rossi Expositions)Furniture (tables, chairs, stools, other seating options)
September 25:
- Signage
- Booth Cleaning Services
- Carpeting
- Display Labor
- Freight Handling – advance shipments, show site shipments, etc.
- Printed materials (banners, hard wall panels)
- Turn key booth options
- AV Equipment
- Upload Digital Swag Bag item/offer
October 30:
- Advanced Freight Receiving Deadline for Exhibitor Booth Materials (to Rossi Expositions)
